Intake (30 min)
You fill one form: services, prices, opening hours, calendar, tone of voice. That becomes your agent's knowledge.
Home / Systems / AI Receptionist
System · fully managed · cancel monthlyEvery missed call is a customer
choosing your competitor.
Your AI receptionist answers 24/7 — during treatments, on the roof, after closing. It books appointments into your real calendar, answers common questions, and messages every missed caller back within seconds. You just see new bookings appear.
from €399/ month per location · setup from €750 · we run everything
What it is
A receptionist that never has lunch, sleep or sick days
Local businesses miss 20–40% of their calls — and a missed call rarely calls back, it just dials the next result on Google. The AI Receptionist is a managed system that catches those calls two ways: a natural voice agent that picks up and talks, or a WhatsApp rescue that instantly texts every missed caller. Most clients start with WhatsApp and add voice later.
- Answers 24/7 — after-hours, weekends, holidays
- Books real appointments in your calendar or booking tool
- Knows your business — services, prices, opening hours
- Escalates smartly — urgent or complex → straight to you
- Speaks your languages — EN/NL/ES out of the box
- Reports weekly — calls caught, bookings made, revenue saved
› [call] +34 6·· ··· ··2 → no answer (closed)
› [ai] WhatsApp sent in 8s: "Sorry we missed you!"
› [customer] "Do you have time Thursday for a cleaning?"
› [ai] Offered 3 real slots from the calendar
› [booked] Thursday 10:30 ✓ confirmation sent
› [you] Notification: "New booking while you were closed 😴"
How it works
Live in days, not months
We build & train your agent
We configure the voice/WhatsApp agent, connect your calendar, set the escalation rules and test it against real scenarios from your business.
Forward your missed calls
One setting on your phone: forward on busy/no-answer. Keep your number. Switch it off anytime — you stay in control.
We monitor & improve monthly
We watch every conversation, tune answers, and send you a weekly report: calls caught, appointments booked, estimated revenue saved.
Who it's for
Use cases
Any business where a missed call has a price tag. These are the four where the math is proven:
🦷
Dental & medical clinics
Front desk is with patients; 15–20 calls a week go unanswered. Each new patient is worth ±€1,200 lifetime. The AI books cleanings, reschedules, and answers "do you take my insurance?"
1 saved patient/month pays the system 2×🔧
Home services — plumbers, HVAC, roofers
You're on a ladder, the phone rings, the job goes to whoever answers. The AI qualifies the job, books an estimate visit, and flags emergencies to your phone immediately.
Missed call = missed €500+ job💇
Salons & personal care
Hands busy all day. The AI handles bookings, cancellations and "how much is…?" — and fills cancelled slots from the waitlist automatically.
Front desk work without a front desk🍽️
Restaurants
Friday 19:00, phone rings, nobody can pick up. The AI takes reservations, answers "are you open?", and messages back everyone who couldn't get through.
Independents miss ~43% of calls
Made yours
How we customise it to your business
This is a system, not a product in a box — every deployment is configured around how you actually work:
Voice or WhatsApp-firstStart with WhatsApp missed-call rescue (faster, cheaper) or full voice answering — or both. Upgrade path included.
Your knowledgeServices, prices, insurance/payment answers, FAQ, directions, parking — the agent answers like a trained employee.
Your calendarGoogle Calendar, Cal.com, Calendly or your practice/booking software. Real availability, real bookings, buffer rules respected.
Escalation rulesWhat counts as urgent, who gets alerted, when to transfer to a human, what never to answer — you set the lines.
Language & toneEnglish, Dutch, Spanish (more on request) — formal or casual, matching your brand.
Hours & overflowAfter-hours only, lunch cover, overflow after 3 rings, or full 24/7 — any combination.
Pricing
Costs less than one missed customer
AI Receptionist
€399/mo
per location · WhatsApp-first. Voice answering from €599/mo. One-time setup from €750. Cancel monthly.
- Setup & training on your business knowledge
- Calendar integration + booking confirmations
- Instant alerts to your phone for urgent calls
- All usage included — no per-minute surprises (fair use)
- Weekly report — calls caught, bookings, revenue saved
- Monitoring & tuning — we watch it so you don't
FAQ
Common questions
01Do I need to change my phone number?
No. You keep your number and forward calls you can't answer (busy, after hours, after X rings). Turning it off is one setting on your phone.
02Does the AI sound like a robot?
Modern voice AI is natural and conversational, and we script it around your business and tone. Prefer no voice at all? The WhatsApp-first version texts missed callers instantly instead.
03What about complex or urgent calls?
The AI knows its limits: it takes a message, alerts you instantly, or transfers to a human — according to rules you set during intake.
04Can it really book appointments?
Yes — it reads real availability from your calendar or booking tool, offers slots, books, and sends the customer a confirmation automatically.
05Why is this managed instead of a DIY tool?
Because it talks to your customers. It needs monitoring, tuning and updates when things change. We run it and stay accountable — you cancel monthly if we don't deliver.
Next step
Hear it answer your business
Sixty seconds in the chat — we'll set up a demo agent with your real services and call you with it.